School Board

REGULAR MEETING – MONDAY, NOVEMBER 13, 2023 – 6:00 P.M.
CHOCTAW/NICOMA PARK BOARD OF EDUCATION
Independent District 4, Oklahoma County, Oklahoma
Place of Meeting
Administration Office, 12880 N.E. 10th, Choctaw, OK  73020

A  G  E  N  D  A

1.             Call to Order – 6:00 p.m.                              

                Roll Call of Members:                        Ms.  Pamela Matherly, President
                                                                               Mr.  Jason Ross, Vice President 
                                                                               Mrs. Janice Modisette, Clerk
                                                                               Mr.  Don Alsup, Asst. Clerk         
                                                                               Mrs. Jessica Salinas-Dengler, Member

3.            Consideration and possible vote to approve the October 9, 2023 regular meeting minutes and October 18, 2023 special meeting minutes.

4.             COMMUNICATIONS: 

1. ACT President Comments
2. Teacher Recognition                          
3. Comments from the Floor (regarding agenda items)             

5.             EXECUTIVE SERVICES:  Superintendent & Board Members

1. Superintendent’s Comments
2. Bond Update – Todd Dilbeck
3. Board Members’ Comments
4. Consideration and possible vote to approve Calendar Year 2024 Choctaw/Nicoma Park School Board Meetings.
5. Consideration and possible vote to approve the creation of an independent Choctaw-Nicoma Park Police Department for the purpose of supplying school resource officers.
6. Consideration and possible vote to adopt the 2024 Annual School Election Resolution to the Oklahoma County Election Board to hold a Board of Education Primary Election on February 13, 2024, only if three or more candidates file for the Board of Education position appearing on the ballot as an unexpired term.  A Board of Education General Election shall be held on April 2, 2024, under the following circumstances:  if only two candidates file for a position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidate in the Board of Education Primary Election receives more than 50% of the votes cast.

6.             BUSINESS SERVICES:  Kevin Berry, Chief Financial Officer

1. Finance Report 
2. Consideration and possible vote to approve encumbrances.
3. Consideration and possible vote to approve new Activity Fund Accounts – Choctaw High School FCA and Choctaw High School – JUST.
4. Consideration and possible vote to approve the ESS Contract for CNP Substitute Management.

7.           STUDENT SERVICES:  Kelli Hosford, Assistant Superintendent of Student Services

1. Student Services Report    

8.             INSTRUCTIONAL SERVICES:  Dr. JeanAnn Gaona, Deputy Superintendent of Academic Affairs

1. Instruction/Curriculum Report

9.             Consent Agenda:  The following items will be approved/accepted by one vote unless a member wishes to address and act upon an item separately:
                a)       Activity Fund Warrants, Summary, Transfers; b) Appropriated Fund Transfers and Revenue-Lease Purchase Orders.

10.          PERSONNEL SERVICES:  Michael James, Assistant Superintendent for Personnel

                Consideration and possible vote to meet in executive session in accordance with 25 O.S. Sec. 307 (B)(1) discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of employees as listed on Attachment A – Personnel Report; and in accordance with 25 O. S. Section employee negotiations.  

11.          Vote to return to open session.

12.          Considerations and possible vote to approve certified recommendations as listed on Attachment A – Personnel Report.

13.          Consideration and possible vote to approve certified resignations as listed on Attachment A – Personnel Report.

14.          Consideration and possible vote to approve support recommendations as listed on Attachment A – Personnel Report.

15.          Consideration and possible vote to approve support resignations as listed on Attachment A – Personnel Report.

16.          New Business. (25 O.S. Section 311(A)(9) As used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda.)

17.          Adjournment

Agenda posted:                                    Thursday, November 9, 2023 by 4 o’clock p.m.

Location:                                              Front door at Administration Building, inside lobby Bulletin Board

  MINUTES OF OCTOBER 9, 2023 REGULAR MEETING – 6:00 P.M.
CHOCTAW/NICOMA PARK BOARD OF EDUCATION
Ind. Dist. 4, Oklahoma County, Oklahoma 

Place of Meeting
Choctaw Middle School, 14667 N.E. 3^rd,  Choctaw, OK  73020

Pamela Matherly, Board President, called the meeting to order at 6:06 p.m.  President Matherly called roll to establish the following members were present:  Jason Ross, Vice President, Janice Modisette, Clerk, Don Alsup, Asst. Clerk and Jessica Salinas-Dengler, member.    

Ms. Matherly called for consideration and approval of the agenda.  Mrs. Modisette moved and Mr. Alsup seconded to approve the agenda.  The vote was unanimous.

Mr. Ross moved, seconded by Mrs. Salinas-Dengler to approve the September 11, 2023 meeting minutes.  The vote was unanimous.

Ambra Smith, ACT President reported that this week marks the end of the 1^st nine weeks and everyone is looking forward to Fall Break.

There were no comments from the floor regarding agenda items.

Members of the Choctaw Alumni Association presented a check in the amount of $3,733.82 for the Choctaw-Nicoma Park Schools Museum.

Superintendent Reid gave the following report.           `

• October is National Principal’s Month – Congratulations to each of our amazing principals.
• Thanks to Senator Stanley and Secretary of Military and Veterans Affairs, for visiting CHS to tour the AFJROTC Program.
• The One Act Regional was held at Westmoore on Thursday.  Choctaw performed August-Osage County.  They qualified for the state tournament which is being hosted at CHS on October 28^th.
• Softball Regional – The CHS softball team had to travel to Bixby to play in the regional tournament this week.  They did great by sweeping the tournament to qualify for state.  They will play next Thursday (opponent and game time TBD).
• Volleyball has their regional tournament next Tuesday.
• The band and color guard’s performance at last week’s halftime was phenomenal.  It is really cool to see the aspects they add to the performance each week.
• Cheer and Volleyball both won the 6A Academic State Championships.  Cheer took 3^rd place in their division at the recent state competition.
• We began our annual student advisory meetings held at each of our schools this week.  It will take most of the month to get in all the sites.  This is a great time for us to meet with students and let them share their thoughts on school life.
• Fall Break is this Friday and next Monday.

Director of Bond Oversight & Security, Todd Dilbeck reported that the following was completed in September after the September board meeting.  There was discussion with CWA and Midwest City Water Department and Wallace Civil Design about the installation of the waterline and sewer line for CNP West Elementary.  He added that GME review is at 65% and still working on the budget.  The softball/baseball lights have been installed and the high school 3^rd pour on the south end of the building was completed.  Mr. Dilbeck stated that in early October, the pre-bid meeting for GME Phase I was held.  He added that the softball/baseball backstop block and netting is being installed.  Additionally, the CMS storage building is in the dry and electric is complete.  In closing, Mr. Dilbeck shared the upcoming October dates:  October 11^th – CNP West continued review; October 11^th – GME Bid Opening Phase I (parent pickup lane); October 12^th – 3^rd pour for the south high school wing; and October 13^th – meeting with Kenn Wallace District 2 Superintendent, regarding future projects the county can provide for our district.

Kevin Berry, Chief Financial Officer, reported that our new auditors, S & B Accounting, will be here on October 24^th and 25^th to perform our district’s annual audit.  The audit should be ready for board acceptance at the February 2024 board meeting.  Mr. Berry stated that we received our final letter from the Federal Emergency Management Agency regarding our hazard mitigation plan.  We are now eligible to apply for FEMA grants.   He added that we will be pursuing some of these grants for future bond projects, if available.  In closing, Mr. Berry added that the district received a supply chain assistance grant from the USDA of a little over $140,000 to aid in the purchasing of food and milk for our child nutrition operation.  With rising food costs and our commitment to providing affordable meals to our students, this grant is very helpful to this objective.

Mrs. Modisette moved and seconded by Mr. Alsup to approve encumbrances.   Approved were the following:  Fund 11 – #’s 446- 542 - $293,222.30;  Fund 21 – #’s 111-126 - $132,686.60;  Fund 22 - #’s 48-51 - $257.15;  Fund 33 - #’s 54-63 - $24,432.09;  Fund 37 - #’s – 3-5 - $12,743.00 and Fund 86 - #11-13 - $$5,600.00.   The vote was unanimous.

Mrs. Salina-Dengler moved and seconded by Mr. Ross to approve the 2023/24 budget.  The vote was unanimous.

Mr. Alsup moved, seconded by Mrs. Modisette to approve board sanctioning of Booster Clubs/PTO’s.  The vote was unanimous.

Kelli Hosford, Assistant Superintendent of Student Services reported that our Child Count in EdPlan is showing 1,102 students that are on an IEP.  She added that we have 191 students that are on a 504 (not considered in Child Count).  Mrs. Hosford stated that we are up 51 IEP students from last year’s child count and up 255 IEP students on the 21-22 child count.  Mrs. Hosford shared that the total special education students on either an IEP or 504 is 1293.  She stated that these numbers reflect that 19% of our students are on an IEP and 22% of our students are either on an IEP or 504.  Mrs. Hosford added that Not Your Average Joe is now open 9 to 5 daily.  She stated that they have a limited menu and our students are doing well.  Mrs. Hosford gave a brief report on Tech Now.  She stated that the students are learning so much and they are making buttons for our softball team and drama students that will be competing in the state tournaments.  Mrs. Hosford added that EL Packets have been completed for all grade levels and we currently have 88 EL students in the district.  In closing, Mrs. Hosford stated that recent professional development opportunities have allowed hands on activities to help build culture, handle behavior issues, interactive and how to work through Compassion Fatigue.  She stated that 53 staff members attended this professional development workshop.

Mrs. Modisette moved, seconded by Mrs. Salinas-Dengler to approve an agreement with Larry L. Mullins, Ph.D. for behavioral services for the 2023-24 school year.  The vote was unanimous.

Dr. JeanAnn Gaona, Deputy Superintendent of Student Affairs shared that she always feels like she is back home when we are at Choctaw Middle School.  She added that she spent 16 years of her life working in this phenomenal program.  Dr. Gaona added that she is happy to report that all of our Federal Title Applications have been submitted.  Through these funds, we pay for reading teachers, Title I money at consolidated sites, summer school, professional development and equipment throughout our school district.  This money provides substantial funding to our school district and remains important for all of our services to students.  In addition, she added that she and Mrs. Worley and the elementary principals are making tremendous progress in gearing up for a fulltime PreK program next year.  Dr. Gaona shared that our curriculum council representatives have begun working with teachers who have three years or less experience to assist them in learning about instructional and curriculum resources that will make them more effective with our students and hopefully increase retention of our teachers as well.  This is a new endeavor that we hope will help in every area of academics. 

Mr. Ross moved, seconded by Mrs. Modisette to approve the following for adjunct certification:  Josh Stitton – Tech Engineering; Julie Kibby – Spanish; Travis Beckel – Art, Jake Alee – Art; and Tamitha Zook – Art and English.  The vote was unanimous.

Mr. Alsup moved, seconded by Mrs. Salinas-Dengler to approve the Annual School Drop Out and Annual College Remediation Reports.  The vote was unanimous.

Dr. Gaona invited Choctaw Middle School Principal, Donna O’Neal to speak to the board members regarding Choctaw Middle School.  Mrs. O’Neal thanked the school board for all that they do.  She spoke about her special needs program that performed for the board members before the meeting began, and how they remind us of why we do what we do.  In closing,  Mrs. O’Neal also mentioned the abundance of opportunities CMS students have to be a part of groups, athletics, fine arts, etc.  She mentioned that they try to keep students engaged in as many activities as they can because it usually promotes better academics and overall behavior.

Mrs. Modisette moved, seconded by Mr. Ross to approve the consent agenda.  The vote was unanimous.

At 6:39 p.m. with a motion made by Mr. Alsup and seconded by Mr. Ross the board entered into executive session.

At 7:01 p.m. with a motion by Mrs. Modisette and seconded by Mrs. Salinas-Dengler, the board voted to return to open session.  The vote was unanimous.

Mr. Alsup moved, seconded by Mr. Ross to approve the following certified recommendations: None.   The vote was unanimous.

Mr. Alsup moved, seconded by Mr. Ross to approve the following certified resignations:  Kimberly Bonner.  The vote was unanimous.

Mr. Alsup moved, seconded by Mr. Ross to approve the following support recommendations:  Amanda Cobb, Brittany Hendrix, Wendell Gomez and Maria Contreras.  The vote was unanimous.

Mr. Alsup moved, seconded by Mr. Ross to approve the following support resignations: Paula Cotney, McKenzie Broughton, Danielle Hunt, Sarah Thomas and Renee Jaudon.   The vote was unanimous.

There being no further new business, at 7:03 p.m. a motion was made by Mrs. Modisette and seconded by Mrs. Salinas-Dengler to adjourn.   The vote was unanimous. 

BOARD OF EDUCATION: 

Pamela Matherly, President                                Jason Ross, Vice President                     Janice Modisette, Clerk

Don Alsup, Asst. Clerk                            Jessica Salinas-Dengler, Member