School Board

REGULAR MEETING – MONDAY, July 12, 2021 – 6:00 P.M.
CHOCTAW/NICOMA PARK BOARD OF EDUCATION
Independent District 4, Oklahoma County, Oklahoma
Place of Meeting
Administration Building Board Room, 12880 N.E. 10th, Choctaw, OK  73020

A  G  E  N  D  A

 

1.             Call to Order – 6:00 p.m.   - Roll Call of Members

Mr.  Don Alsup, President
Ms.  Elizabeth Parker, Vice President
Ms.  Pamela Matherly, Clerk
Mr.  Daryl Crusoe, Asst. Clerk
Mrs. Janice Modisette, Member

2.             Consideration and possible vote to approve agenda.

3.             Consideration and possible vote to approve June 30, 2021 regular board meeting minutes.

4.            COMMUNICATIONS:

• ACT President Comments
• Student Recognitions
• Comments From the Floor (regarding agenda items)

5.             EXECUTIVE SERVICES:  Superintendent & Board Members

• Superintendent’s Comments
• Board Members’ Comments
• Consideration and possible vote to approve school calendar based on hours instead of days for the 2021-22 school year.

6.             BUSINESS SERVICES:  Kevin Berry, Chief Financial Officer

• Business Report 

• Consideration and possible vote to approve encumbrances.

• Consideration and possible vote to approve Jim’s Cleaning Service, L.L.C.  as the cleaning service for the 2021-22 school year.

• Consideration and possible vote to approve the quote from Exterior Solutions Group through the TIPS program for the roof repair and replacement at the Choctaw High School Performing Arts Center.

• Consideration and possible vote to approve the quote from Exterior Solutions Group through the TIPS program for the roof repair and replacement at Nicoma Park Middle School.

7.         Consent Agenda:  The following items will be approved/accepted by one vote unless a member wishes to address and act upon an item separately:  Activity Fund Warrants, Summary, Transfers; b) Appropriated Fund Transfers    

8.           STUDENT SERVICES:  Kelli Hosford, Executive Director of Student Services

• Student Services Report – Kelli Hosford

9.            INSTRUCTIONAL SERVICES:  Dr. JeanAnn Gaona, Asst. Superintendent for Curriculum/Instruction

• Curriculum/Instruction Report – Dr. JeanAnn Gaona

• Consideration and possible vote to approve core or elective credits for students attending Eastern Oklahoma County Tech Center that are in the ninth, tenth, eleventh, or twelfth grade, which will count toward graduation requirements.  These classes may include math, science, computer arts, elective courses or credit recovery courses. 

10.           EXECUTIVE SESSION:

Consideration and possible vote to meet in executive session in accordance with 25 O.S. Section 307 (B)(1) discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of employees as listed on Attachment A - Personnel Reports; in accordance with 25 O. S. Section 307 (B) (2) to discuss employee negotiations.

11 .          Consideration and possible vote to return to open session.

12.          Consideration and possible vote to approve certified resignations as listed on Attachments A - Personnel Report.

13.          Consideration and possible vote to name a District Administrative Intern for the 2021/22 school year. 

14.           New Business.  (25 O.S. Section 311(A)(9) As used herein, shall mean any matter not known about or which could not have been reasonable foreseen prior to the time of posting agenda).

15.           Adjournment

Agenda posted:                                    Thursday, July 8, 2021 by 4 o’clock p.m.
Location:                                               Front door at Administration Building, inside lobby Bulletin Board

Posted by:     

 

 

 

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MINUTES OF JUNE 30, 2021 REGULAR MEETING – 6:00 P.M. 
CHOCTAW/NICOMA PARK BOARD OF EDUCATION
Ind. Dist. 4, Oklahoma County, Oklahoma
Place of Meeting

Don Alsup, President, called the meeting to order at 12:00 p.m.  Roll call established members present: Elizabeth Parker, Vice President, Pamela Matherly, Clerk, Daryl Crusoe, Assistant Clerk,   and Janice Modisette, member.  

Mr. Alsup called for consideration and approval of the agenda.  Mrs. Modisette moved and Ms. Parker seconded to approve the agenda.  The vote was unanimous.

Ms. Parker moved and Ms. Matherly seconded, to approve the June 14, 2021 regular board meeting minutes.  The vote was unanimous.

There were no comments from ACT.

There were no comments from the floor regarding agenda items.

Superintendent Reid made the following comments:

• We are looking forward to the technology upgrades and the bipolar ionization which the ESSER III funds will provide.  We will get the order submitted as quickly as we can to get in line for what will be an undetermined length of time as most products are on back order.  We are hopeful that the bipolar ionization can be completed relatively soon.
• A big thank you and congratulations goes out to Kelli Hosford who was awarded a grant to provide funding for half of a counseling position for three years.  Kelli will be able to pay for the other half through federal money and will reinstate having two counselors for each of the middle schools instead of the 1.5 each.
• Exciting news – we have a local business owner willing to partner with us and cover the cost of some of the bond promotional items when the time comes for signs, brochures, etc.
• The administration office is looking forward to celebrating the 4^th of July.  The office will close tomorrow at 2:00 p.m. and will reopen at 8:00 a.m. on Tuesday, July 6^th.

Kevin Berry, Chief Financial Officer, reported that today marks the end of a school year that we are thankful is over.  He gave a brief update on the projected fund balance for the end of the year and the lag/delay that we will have in receiving the reimbursement back for the funds that had to be allocated for the items purchased through the ESSER III funds.  Mr. Berry stated that this next fiscal year looks more promising with changes in the state aid formula and ESSER funds from this year that we will be carrying over to the upcoming fiscal year and we also have some funds in our insurance recovery fund that we haven’t touched.    He stated that more state aid money and more money allocated for textbooks is also another good thing.  Mr. Berry concluded stated that the new fiscal year should be much better than the year we are closing out.

Mr. Crusoe moved and seconded by Mrs. Modisette to approve encumbrances.   Approved were the following:  Fund 11 – # 998 - $500.00; Fund 21 – #’s 201-218 - $58,439.34; Fund 22 - #’s - 93-97 - $75,217.05; Fund 33 - #5 – $$2,437.50 and Fund 86 - #’s 57-62 - $192,286.00.   The vote was unanimous.

Ms. Parker moved, seconded by Ms. Matherly to approve Activity Fund accounts, fundraisers and list of allowed expenditures for FY 2021/22 .  The vote was unanimous.

Ms. Matherly moved, seconded by Mrs. Modisette to approve transfer from Activity Fund 963 to the General Fund and miscellaneous Activity Fund transfers.   The vote was unanimous.

Mr. Crusoe moved, seconded by Ms. Parker to approve the renewal of the district soft drink vending contract with Coca-Cola Southwest Beverage for the 2021/22 fiscal year.   The vote was unanimous.

Ms. Matherly moved, seconded by Mrs. Modisette to approve Constellation as the district’s natural gas supplier for FY 2021/22.    The vote was unanimous.

Ms. Parker moved, seconded by Mrs. Modisette, to approve contract with ICM for the Forcepoint web filtering software at an annual cost of $19,000.    The vote was unanimous.

Mrs. Modisette moved, seconded by Mr. Crusoe to approve a quote from Gov Connection for the district wide volume license agreement for Microsoft Windows and Microsoft Office software at a total annual cost of $17,739.94.    The vote was unanimous.

Mrs. Modisette moved, seconded by Mr. Crusoe to approve a quote from Secure by Design for the Ninite software license which manages third party software on the district’s computers at a cost of $2,220.00.  The vote was unanimous.

Ms. Matherly moved, seconded by Ms. Parker to approve contract for annual software assurance renewal with ImageNet for FY 2021/22.   The vote was unanimous.

Mr. Crusoe moved, seconded by Mrs. Modisette, to renew contract with PowerSchool for FY 2021/22. The vote was unanimous.

Ms. Parker moved, seconded by Mrs. Modisette, to approve contract with Frontline Education for FY 2021/22.    The vote was unanimous.

Ms. Matherly moved, seconded by Mr. Crusoe to approve Nutanix for support for data center for FY 2021/22 at an annual cost of $3,129.13.  The vote was unanimous.

Mrs. Modisette moved, seconded by Ms. Parker to approve a quote from ClassLink for a 3-year contract in the amount of $52,620.00.  The vote was unanimous.

Ms. Parker moved, seconded by Mr. Crusoe to approve an agreement with the Cooperative Council for Oklahoma School Administration for FY 2021-22 for District Level Services Program.  The vote was unanimous.

Ms. Matherly moved, seconded by Mr. Crusoe to approve Kevin Berry as Purchasing Agent, Maria Boone as Payroll Clerk, Chris Linn as Appropriated Funds Clerk and Sherri Brown as Activity Fund Clerk for FY 2021/22.  The vote was unanimous.

Mrs. Matherly moved, seconded by Ms. Parker to approve Kevin Berry as District Treasurer and Kim Murrah as Assistant Treasurer for FY 2021/22.  The vote was unanimous.

Mrs. Modisette moved, seconded by Mr. Crusoe to approve a facility lease for Choctaw-Nicoma Park YMCA programs.  The vote was unanimous.

Mrs. Modisette moved, seconded by Ms. Parker to approve agreement with Edmentum to provide online curriculum software for the EDGE program in the amount of $9,575.00.   The vote was unanimous.

Ms. Matherly moved, seconded by Mrs. Modisette, to vote to join the Interlocal Purchasing System cooperative.  The vote was unanimous.

Upon unanimous consent of the board, the board chose to remain in open session.

Mrs. Modisette moved, seconded by Ms. Matherly to approve the following certified recommendations:  Kara Fleming, effective 7/1/21; Megan Stump, effective 7/1/21; Julie Vermillion, effective 7/1/21; La’Toya Jacobs, effective 7/1/21; Jonathan Garfield, effective 7/1/21; Monica Brown, effective 7/1/21; and Heather McCraken, effective 7/1/21.    The vote was unanimous.

Mrs. Modisette moved, seconded by Ms. Matherly to approve the following certified resignations:  Dawn Jenkins, effective 6/30/21.    The vote was unanimous.

Mrs. Modisette moved, seconded by Ms. Matherly to approve the following support recommendations:  Laura Nutter, effective 7/1/21; and Sheryl Base, effective 7/1/21.  The vote was unanimous.

There being no new business, at 12:28 p.m. a motion was made by Mrs. Modisette and seconded by Ms. Parker to adjourn.      The vote was unanimous.