School Board

 REGULAR MEETING – MONDAY, JANUARY 9, 2023 – 6:00 P.M.
CHOCTAW/NICOMA PARK BOARD OF EDUCATION
Independent District 4, Oklahoma County, Oklahoma
Place of Meeting
Administration Office, 12880 N.E. 10th, Choctaw, OK  73020

A  G  E  N  D  A

1.             Call to Order – 6 p.m.                       Ms. Elizabeth Parker, President

                Roll Call of Members                         Ms. Pamela Matherly, Vice President

                                                                              Mrs. Janice Modisette, Asst. Clerk

                                                                              Mr. Don Alsup, Member

                                                                              Board Member Office #5, Vacant                                                                           

2.             Consideration and possible vote to approve agenda.

3.             Consideration and possible vote to approve December 12, 2022 board minutes.

4.             COMMUNICATIONS: 

1. ACT President Comments
2. Student Recognitions
3. Comments From the Floor (regarding agenda items)                           

5.             EXECUTIVE SERVICES:  Superintendent & Board Members

1. Superintendent’s Comments
2. Security and Bond Update – Todd Dilbeck
3. Board Members’ Comments
4. Consideration and possible vote to approve the 2022-23 third quarter transfer capacity numbers.
5. Consideration and possible action to appoint Jason Ross to vacant school board seat #5.

6.             BUSINESS SERVICES:  Kevin Berry, Chief Financial Officer

1. Finance Report
2. Consideration and possible vote to approve encumbrances.
3. Consideration and possible vote approve a new activity fund account – SWARM (Students Willing and Responsible for Mentorship)

7.             Consent Agenda:  The following items will be approved/accepted by one vote unless a member wishes to address and act upon an item separately:

a)       Activity Fund Warrants, Summary, Transfers; b) Appropriated Fund Transfers.

8.             STUDENTS SERVICES:  Kelli Hosford, Assistant Superintendent for Student Services

1. Student Services Report    

9.             INSTRUCTIONAL SERVICES:  Dr. JeanAnn Gaona, Deputy Superintendent of Academic Affairs

1. Curriculum/Instruction Report

10.          PERSONNEL SERVICES:  Michael James, Assistant Superintendent for Personnel
                Consideration and possible vote to meet in executive session in accordance with 25 O.S. Sec. 307 (B)(1) discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of employees as listed on Attachment A – Personnel Report; and in accordance with 25 O. S. Section 307 (B) (2) to discuss employee negotiations.

11.          Vote to return to open session.           

12.          Consideration and possible vote to approve support recommendations as listed on Attachment A – Personnel Report.

13.          Consideration and possible vote to approve support resignations as listed on Attachment A – Personnel Report.

14.          Consideration and possible vote to approve the evaluation and reemployment of David Reid as Superintendent of Schools with a three-year contract for 2023-24, 2024-25 and 2025-26.

15.          New Business.   (25 O.S. Section 31 (A)(9) As used herein shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda).

16.          Adjournment

Agenda posted:                                    Friday, January 6, 2023 by 4 o’clock p.m.

Location:                                              Front door at Administration Building, inside lobby Bulletin Board

  MINUTES OF DECEMBER 12, 2022 REGULAR MEETING – 6:00 P.M.
CHOCTAW/NICOMA PARK BOARD OF EDUCATION
Ind. Dist. 4, Oklahoma County, Oklahoma 

Place of Meeting
Choctaw High School, 14300 NE 10th, Choctaw, OK  73020

Elizabeth Parker, President, called the meeting to order at 6:00 p.m.  President Parker called roll to establish the following members present:  Pamela Matherly, Vice President, Janice Modisette, Assistant Clerk and Don Alsup, Member.  Board Clerk, Daryl Crusoe was absent.     

Ms. Parker called for consideration and approval of the agenda.  Mrs. Modisette moved and Ms. Matherly seconded to approve the agenda.  The vote was unanimous.

Superintendent Reid introduced CHS drama teacher, Maryjane Burton, to come forward and introduce a special performance.  Mrs. Burton stated that the district wide musical this spring will be “Maltilda” and several of the cast members were present this evening to perform a song.  Mrs. Burton introduced Assistant Director, Sierra Posada who gave a brief synopsis of the musical and introduced the students to perform “When I Grow Up” from the musical.  The students gave an outstanding performance and without a doubt the musical will be phenomenal.

Mr. Alsup moved and Ms. Matherly seconded to approve the November 14, 2022 board meeting minutes.   The vote was unanimous.

Ambra Smith, ACT President, stated that the musical performance was a wonderful introduction this evening and for the upcoming musical.  Ms. Smith stated that she is looking forward to their presentation.  Ms. Smith added that we have 4 more days of school until winter break and everyone is excited.

Superintendent Reid introduced CHS Drama teacher Maryjane Burton to come forward and speak about three students to be recognized.  Mrs. Burton stated that in October, CHS Drama competed with their one act state play “A Monster Calls.  She stated that CHS took the Regionals, a tech award and had 5 all- star cast members.  They went on to compete at state and took state runner-up.  She added that the day we walk away with our heads down from placing 2^nd in the state is the day we hang it up and don’t compete anymore.  That’s not why we do it.  With that being said, Mrs. Burton stated that we had 3 students make the All-State cast and these same three were also named All-Stars.  These 3 students were deemed to be among the best by the judges.  Mrs. Burton announced Josh Craig, Jackson Clark and Aubrey Hoag.   Mrs. Parker stated that she attends everything that the drama performs and she spent 33 years of her life teaching drama.  Mrs. Parker said that she understands the amount of time and work that goes into these things and it is really special to her to be able to present these achievements to our students.

Superintendent Reid stated that we also have a middle school student to recognize this evening and he invited CMS Principal, Donna O’Neal to come forward and introduce her student.  Mrs. O’Neal stated that we had one student that qualified for Jr. High All-State and we are very proud of her.  She will be going to Tulsa in January to compete.  Mrs. O’Neal introduced Abigail Swicegood and she came forward and received a certificate from President Parker.

There were no comments from the floor regarding agenda items.

Superintendent Reid gave the following report:

• Thank you to Jackie Harris and her CHS staff for hosting our school board meeting this evening.
• We are in the final week of the first semester of the school year.  Students will be wrapping up academic obligations and taking nine weeks and semester tests.
• We have transitioned into winter activities and sports.  There are winter/holiday programs, concerts, and activities going on at many of our schools.
• Our sites are finalizing their voting for the site TOY and will have this completed either by this Friday or the first week after break.
• Our schools and central office will be closed for winter break from Monday, December 19^th until we come back on Monday, January 2^nd.  This is a professional development day for staff and students will return to class on Tuesday, January 3^rd.

The following safety and security updates were given by Todd Dilbeck.  Mr. Dilbeck wished the board members a Merry Christmas and Happy New Year and thanked them for everything that they do for our kids. Mr. Dilbeck reported that security assessments from OSSI came in last week and were shared with our principals.  There are some areas that we can fix quickly, some that we may have to use PTO groups  help raise funds and others that may have to wait until we have additional funds available.  Mr. Dilbeck stated that we met with CWA on December 7^th with review of the high school and we at 85%.  Everything is still on schedule and we are currently within the scope of the estimated construction cost which is great.  When we come back for second semester we will complete to 100% and get ready to send it out.

There were no comments by the board members.

Ms. Matherly moved, seconded by Mrs. Modisette to approve an out of state trip request for CHS Dance to attend dance nationals on February 10-13, 2023 in Orlando, FL.  The vote was unanimous.

Mrs. Modisette moved, seconded by Mr. Alsup to approve an out of state trip request for CHS Varsity Cheer to attend the National Cheer Association High School Nationals in Dallas, TX on January 20-23, 2023.   The vote was unanimous.

Mr. Alsup moved, seconded by Mrs. Modisette, to approve an out of state trip request for CHS Wrestling to attend the Reno Tournament of Champions on December 14-19, 2022 in Reno, Nevada.  The vote was unanimous.

Ms. Matherly moved, seconded by Mrs. Modisette, to approve an out of state trip for CHS AFJROTC to attend a drill competition in Wylie, TX on February 3-4, 2023.  The vote was unanimous.

Mrs. Modisette moved, seconded by Ms. Matherly to approve an out of state trip for CHS AFJROTC to attend the Cosmosphere Space Museum and Drill Competition in Blue Springs, MO on March 3-5, 2023.  The vote was unanimous.

Mrs. Matherly moved, seconded by Mr. Alsup to approve the revised 2022-23 school calendar to declare April 5, 2023 a virtual day for Choctaw High School only.  The vote was unanimous.

Ms. Matherly moved, seconded by Mrs. Modisette to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):  Position No. 6 - Channa Byerly (CCOSA), Superintendent of Duncan Public School, to a 2023-26 term; Position No. 7 – Howard Hampton (OASBO), Superintendent of Bishop Public Schools, to a 2023-26 term; Position No. 8 – Matt Holder (OROS), Superintendent of Sulphur Public Schools, to a 2023-36 term; and Position No. 14 – Rick Gowin (OSSBA), Board Member of North Rock Creek Public Schools to a 2022-26 term.  The vote was unanimous.

Mrs. Matherly moved, seconded by Mr. Alsup, to approve a contract with the Board of County Commissions of Oklahoma County to extend the parent pick-up lane at Westfall Elementary.  The vote was unanimous.

Mrs. Modisette moved, seconded by Mr. Alsup to accept the resignation from Daryl Crusoe, CNP Board Member and declare board seat #5 vacant as per 70 O.S. Section 5-110.  The vote was unanimous.

Kevin Berry, Chief Financial Officer stated that we are sliding into the holiday season and this is the time for anticipated goodwill toward men as we are waiting for our mid-term funds.  This should be coming out sometime in January and we are hoping that it will be an increase based on our current enrollment.  He stated that this is usually the leanest time of the year as far as finances go because we allow our carry over to get us through until property tax time and then our mid-term allowance and we make it up toward the end of the year.

Ms. Matherly moved and seconded by Mr. Alsup to approve encumbrances.   Approved were the following:  Fund 11 – #’s 619 -680 - $416,185.39;  Fund 21 – #’s 127-133 - $19,676.00;  Fund 22 - #’s 75–78 - $14,682.50;  and Fund 86 -#19-29  - $1,909.98.   The vote was unanimous.

Mrs. Modisette moved, seconded by Ms. Matherly to approve facilities use requests from Choctaw High School Basketball for Choctaw High School, Choctaw Middle School, Nicoma Park Middle School and Nicoma Park Intermediate Gymnasiums on December 30, 2022-January 1, 2023.    The vote was unanimous.

Mrs. Modisette moved, seconded by Mr. Alsup to take action upon a Resolution authorizing the leasing of certain and real property to the Oklahoma County Finance Authority, and authorizing the President, Clerk, and Superintendent to execute any and all documents related to the Ground Lease Agreement and the transaction.  The vote was unanimous.

Mr. Alsup moved, seconded by Mrs. Modisette to take to take action upon a Resolution authorizing the acceptance of a Sublease Agreement whereby the Oklahoma County Finance Authority will sublease certain real property and improvements thereto to the district and authorizing and directing the President, Clerk and Superintendent to execute any and all documents related to the Sublease Agreement and the transaction.  The vote was unanimous.

An update on the District Hazardous Mitigation Plan was given and the approval of the plan was tabled until final approval on revisions are received from FEMA  Mr. Berry introduced Lori Beth Marshall and she put together our plan.  Ms. Marshall gave a brief overview of this process and stated that it has currently been submitted to FEMA and we are waiting to hear back from them.  Once this approval is received, the District Hazardous Mitigation Plan will be placed on a future agenda for board approval.

Kelli Hosford, Assistant Superintendent of Student Services wished everyone a joyous holiday season.  She stated that our data analysis report was received from the State Department each year and it was excellent.  Mrs. Hosford expressed her appreciation to our principals and special ed teachers who are really responsible for ensuring that all of the benchmarks are met.  There is a total of 30 points possible and we received a 29 scoring a total of 97%.  This means we met all of our requirements thanks to our special ed staff under the special services umbrella.  Our Elevate Trainings for the fall had good attendance for our professional development trainings.  Our spring topic for the training will be oppositional defiant students.  It will focus on tools and tricks for handling students with oppositional defiance in the classroom.  There are 35 spots for this professional development and will meet 3 times.  There are currently 15 openings.  Mrs. Hosford stated that a really exciting thing happened.  Ideal Homes came out in the fall to visit with us and asked about some programs that they might be able to sponsor.  We presented them with a lot of ideas.  Two things were providing incentives for our CATS students.   Mrs. Hosford stated that she was able to present Mr. Ingraham with $2,000 in gift cards for our CATS students.    In addition, Ideal Homes is excited to sponsor our mentorship program, SWARM, that we have just begun to scratch the surface.  This program involves our high school students with middle school and elementary students in a mentorship capacity.  They wanted to be able to get banners and other things and wrote us a check for $2,500.  We are very thankful for their sponsorship.

Dr. JeanAnn Gaona, Deputy Superintendent of Student Affairs, began by apologizing to the board for her absence at last month’s board meeting.  She stated that she needed the extra recovery time from her back surgery.  Dr. Gaona reported that all of our Federal title programs are undergoing a desktop audit.  She stated that this occurs once every three years, so it is the first time that she has been charged with the task , which is quite extensive.  Dr. Gaona added that the items must be uploaded into the state department’s server by January 6^th.  She stated that our schoolwide program sites are instrumental in assuring the success of this audit, so she would like to recognize Mrs. Lidia, Mrs. Moseley, Mrs. Tye and Mr. Durant as well as their reading teachers for their assistance in this endeavor.  In addition, on top of her already full plate, several items were required of Mrs. Hosford, who as you notice, not only has a full plate, but juggles several others at the same time.  Dr. Gaona continued stating that our curriculum councils are creating Year at a Glance and Pacing Guides in every subject area.  Thank you to Mrs. Worley for creating documents that can be used for every subject area.  This work falls to the curriculum council members who work diligently throughout the year and represent every school in our district. 

Mrs. Modisette moved, seconded by Ms. Matherly to declare the items from the James Griffith Intermediate Media Center as surplus as listed on Attachment B.   The vote was unanimous.

Mr. Alsup moved, seconded by Mrs. Modisette to approve the consent agenda.  The vote was unanimous.

At 6:45 p.m., Mr. Alsup moved, seconded by Ms. Matherly to meet in executive session.  The vote was unanimous.

At 7:33 p.m., Ms. Matherly moved, seconded by Mrs. Modisette to return to open session.  The vote was unanimous.

Mr. Alsup moved, seconded by Ms. Matherly to approve the following certified recommendations:  Kaylee Foust, effective 1/2/23; Juli Weatherly, effective 1/2/23; Michele Elliott, effective 1/24/23; and Kasie Wirstrom, effective 12/12/22. The vote was unanimous.

Mr. Alsup moved, seconded by Ms. Matherly to approve the following certified resignations:  :  Tera Davidson, effective 11/16/22 and Amanda Moore, effective 12/2/22.  The vote was unanimous.

Mr. Alsup moved, seconded by Ms. Matherly, to approve the following support recommendations:  Morgan Patrick, effective 11/16/22; Ashley Peles, effective 11/28/22; and Lisa Dunbar, effective 11/28/22.     The vote was unanimous.

Mr. Alsup moved, seconded by Ms. Matherly to approve the following support resignations:  Kellie Meiwes, effective 11/18/22; Ashley Greene, effective 11/14/22; Janay Roberts, effective 11/30/22 and Ashley Rose, effective 12/16/22.    The vote was unanimous.

There being no further new business, at 7:35 p.m. a motion was made by Mrs. Modisette and seconded by Ms. Matherly to adjourn.      The vote was unanimous. 

BOARD OF EDUCATION: 

Elizabeth Parker, President                                Pamela Matherly, Vice President                     Daryl Crusoe, Clerk

Janice Modisette, Asst. Clerk                            Don Alsup, Member