School Board

 REGULAR MEETING – MONDAY, JANUARY 10, 2022 – 6 P.M.
CHOCTAW/NICOMA PARK BOARD OF EDUCATION
Independent District 4, Oklahoma County, Oklahoma
Place of Meeting
Administration Office, 12880 N.E. 10th, Choctaw, OK  73020

A  G  E  N  D  A

1.             Call to Order – 6 p.m.                       Mr. Don Alsup, President

                Roll Call of Members                         Ms. Elizabeth Parker, Vice President

                                                                                Ms. Pamela Matherly, Clerk

                                                                                Mr. Daryl Crusoe, Asst. Clerk

                                                                                Mrs. Janice Modisette, Member                                                                            

2.             Consideration and possible vote to approve agenda.

3.             Consideration and possible vote to approve December 13, 2021 board minutes.

4.             COMMUNICATIONS: 

1. Presentation by Randy Goodman – Procedures for Naming of District Buildings
2. ACT President Comments
3. Student Recognitions
4. Comments From the Floor (regarding agenda items)

5.             EXECUTIVE SERVICES:  Superintendent & Board Members

1.  Superintendent’s Comments
2. Board Members’ Comments
3. Consideration and possible vote to approve an out of state trip for CHS AFJROTC Cadets, Colonel Jones, and Chief Master Sergeant Richey to attend a Drill Competition in Wylie, TX on February 4-5, 2022.
4. Consideration and possible vote to approve an out of state trip for CHS AFJROTC Cadets, Colonel Jones, and Chief Master Sergeant Richey to attend a Drill Competition in Blue Springs, TX on March 4-6, 2022.
5. Consideration and possible vote to approve the 2022-23 Instructional Calendar.

6.             BUSINESS SERVICES:  Kevin Berry, Chief Financial Officer

1. Finance Report.
2. Consideration and possible vote to approve encumbrances.

7.             Consent Agenda:  The following items will be approved/accepted by one vote unless a member wishes to address and act upon an item separately:

a)       Activity Fund Warrants, Summary, Transfers; b) Appropriated Fund Transfers.

8.             STUDENT SERVICES:  Kelli Hosford, Executive Director for Student Services

1. Student Services Report    

9.             INSTRUCTIONAL SERVICES:  Dr. JeanAnn Gaona, Asst. Supt. for Curriculum/Instruction

1. Curriculum/Instruction Report
2. Consideration and possible vote to declare the items listed on Attachment B- Smart Board Surplus -  as surplus items.

10.          PERSONNEL SERVICES:  Michael James, Executive Director for Personnel
                Consideration and possible vote to meet in executive session in accordance with

25 O.S. Sec. 307 (B)(1) discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of employees as listed on Attachment A – Personnel Report; and in accordance with 25 O. S. Section 307 (B) (2) to discuss employee negotiations.

11.          Vote to return to open session.

12.          Consideration and possible vote to approve support recommendations as listed on Attachment A – Personnel Report.

13.          Consideration and possible vote to approve support resignations as listed on Attachment A – Personnel Report.

14.          Consideration and possible vote to name a Director of STEM.

15.          Consideration and possible vote to approve the evaluation and reemployment of David Reid as Superintendent of Schools for the 2022/23 school year.

16.          New Business.   (25 O.S. Section 31 (A)(9) As used herein shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting agenda).

17.          Adjournment

Agenda posted:                                    Friday, January 7, 2022 by 4 o’clock p.m.

Location:                                              Front door at Administration Building, inside lobby Bulletin Board

   MINUTES OF DECEMBER 13, 2021 REGULAR MEETING – 6:00 P.M.
CHOCTAW/NICOMA PARK BOARD OF EDUCATION
Ind. Dist. 4, Oklahoma County, Oklahoma

Place of Meeting
Nicoma Park Intermediate, 1318 N. Hickman, Choctaw, OK  73020

Don Alsup, President, called the meeting to order at 6:00 p.m.  Roll call established members present: Elizabeth Parker, Vice President, Pamela Matherly, Clerk, and  Daryl Crusoe, Assistant Clerk. Janice Modisette, member was absent.       

Mr. Alsup called for consideration and approval of the agenda.  Ms. Parker moved and Mr. Crusoe seconded to approve the agenda.  The vote was unanimous.

Ms. Matherly moved and Ms. Parker seconded, to approve the November 8, 2021 regular board meeting minutes and the December 6, 2021 special board meeting minutes.  The vote was unanimous.

Ambra Smith, ACT President, reported that we have four days of school until our winter break.  Ms. Smith added that we are still in need of substitutes.  Our teachers and staff have been doing a great job of covering but asked if anyone knows of anyone in the community that might be interested to please pass it on.   

Certificates of appreciation were presented to all CHS One Act Drama students and Directors for their achievement of One Act Play State Champions with their performance of “The Women of Lockerbie”. 

There were no comments from the floor regarding agenda items.

Superintendent Reid made the following comments:

• I would like to thank Misti Tye and her staff for hosting our school board meeting this evening.
• We are in the final week of the first semester of the school year.  Students will be wrapping up academic obligations and taking nine weeks and semester tests.
• Mother Nature has been good to us so far this year.  If you remember last year, we had used three inclement weather days before winter break.  Mother Nature tends to get even so we will keep tabs on the forecasts as we progress.
• We have transitioned into winter activities and sports.  There are winter/holiday programs, concerts, and activities going on at many of our schools.
• Our sites are finalizing their voting for site TOY and will have this completed by this Friday.
• Our schools and central office will be closed for winter break from Monday, December 20^th until we come back on Monday, January 3^rd.  This is professional development day for staff and students will return to class on Tuesday, January 4^th.

There were no comments from board members.

Ms. Parker moved, seconded by Mr. Crusoe to approve an out of state trip request for CHS Varsity Dance to attend NCA High School Nationals on February 3-6, 2022 at Walt Disney World Resort, Orlando, FL.  The vote was unanimous.

Ms. Matherly moved, seconded by Mr. Crusoe to an out of state trip request for CHS Varsity Cheer to attend the National Cheer Association High School Nationals in Dallas, TX on January 21-24, 2022.  The vote was unanimous.

Mr. Crusoe moved, seconded by Ms. Matherly to approve an out of state trip request for CHS Wrestling to attend the Reno Tournament of Champions on December 16-19, 2021 in Reno, NV.  The vote was unanimous.

Ms. Parker moved, seconded by Ms. Matherly to approve the following new policies and policy revisions:  EIED – Graduation Requirements:  FMAAA – Extracurricular Activities Emergency Medical Services, FMAAA – E – Emergency Action Plan; FMAAA-E2- Evaluation of Emergency Action Plan; Seizure FFFACD – Seizure Safe Schools; EK-R1 – Testing Program Student Surveys and FE – Student Transfers.  The vote was unanimous.

Kevin Berry, Chief Financial Officer reported that in December we start looking forward to winter break and it is usually a slower time for us after we get our budget filed, etc.  This year has been kind of a different animal.  Again, we have been working on the bond issue preliminary work and trying to get cost estimates.  He added that the board called for the bond election last week and that is a great thing for us.  We are cautiously awaiting our mid-term numbers and mid-year revision for our budget and finances and that will probably be received over winter break.  There is a new equalization law that comes into effect starting this year regarding building funds.  Mr. Berry stated that they are starting to equalize building funds between number of students and a lot of districts that have a lot of ad valorem get more building fund per student than Choctaw who has very little ad valorem.  This will equalize, somewhat, the building fund between the highs and the lows.  It’s a non-chargeable so that’s a good thing for us.  It is anticipated that we will get an additional $200,000- $300,000 in our building fund with this new law, which is named the Redbud Law.  Child Nutrition continues to be a little challenging for us.  For staffing, it is hard to find cooks as it is and we have had covid outbreaks and other things within our child nutrition staff which has caused us to be extremely understaffed.  I would like to thank some of admin office employees, especially child nutrition, for filling in during their lunch periods to help out serving meals to kids.  As you know all of our meals are free.  We encourage everyone to take advantage of them.  We haven’t heard yet if the free meals will continue into the next school year. 

Ms. Matherly moved and seconded by Ms. Parker to approve encumbrances.   Approved were the following:  Fund 11 – #’s 593 -648 - $40,085.26; Fund 21 – #’s 129-141 - $42,671.12; Fund 22 - #’s – 052 - $1500.00; Fund 31 - # 4 - $830.00, and Fund 86 - #’s 21-22- $7,500.00.   The vote was unanimous.

Mr. Crusoe moved, seconded by Ms. Parker to approve facilities use requests from the Choctaw High School Tip-In Club for Choctaw High School, Choctaw Middle School, James Griffith Intermediate, Nicoma Park Intermediate, and Nicoma Park Middle School Gymnasiums on December 31, 2021- January 2, 2022.  The vote was unanimous.

Kelli Hosford, Executive Director of Student Services, stated that she has many wonderful things to share.  The Student Services Office received our determination score which is how CNP fared on all of the different goals and objections that the state and federal levels set for special education students.  This year they added testing results for our special needs students. This is an area that tripped up a lot of districts but it didn’t Choctaw-Nicoma Park students, thank you to our great teachers.  We came in at level 1 support which is the lowest level possible.  Our scores were wonderful in many areas.  We received our letter from the State Executive Director for Special Services and then Joy Hofmeister.  Mrs. Hosford stated that she does have to write some goals for the 45-day timeline, which is were students evaluated within the 45-day period for their initial evaluation to determine qualification for special education. One hundred percent is what is expected and covid was not an excuse.  We did not reach 100%, along with many other districts, because we had quarantines, we had psychometrist that couldn’t test, paras that couldn’t bring kids or kids being absent from school so this is an area that goals will need to be written for.  Mrs. Hosford stated that she did meet with all of our certified special education staff and went over the determination together.  They were able to see the goals and why it is important that they accomplish all of those things through special ed law and eligibility.  Our principals and counselors are now working on accountability reporting to check for student data errors because state testing is right around the corner.  Counselors are also working on non-standard accommodation forms for students that may need emergency accommodations.  Those have to be submitted to Mrs. Hosford and then she submits them to the state.  Mrs. Hosford added that this is a big celebration because all of our 68 paraprofessionals have been tier 1 recommended for quite some time but they are now tier 2 complete.  All of these have been submitted.  These are all paras that walked in the door to us for the first time in August.  For tier 2, they have several things that they have to accomplish.  They have to have 25 hours of training online.  They have to do 6 additional hours of professional development; their CPR has to be current.  I just want to say thank you to Peggy Williams and Jeanie Frantz.  This literally took a village and I could not have done it without them.   Our counselors are still working diligently with our local churches, organizations and the high school to ensure that are kiddos that may not have a Christmas, have a Christmas.  Mrs. Hosford added that we have a gentleman in our community that doesn’t want any recognition but about every 6 weeks he brings $1600 in gift cards from various places to be distributed within the district.  We are very thankful for our community and their support to our district. Mrs. Hosford asked Stephanie Seagraves to attend this evening to share a little about Project SEARCH.  She came to me last year to share about Project SEARCH which is a part of high school transition.  Mrs. Hosford told the board that she had presented to them last spring a video about Project SEARCH and how it stated in Cincinnati in a hospital.  It is basically a training program at the high school and it would work in conjunction with EOC Tech.  The students would have Stephanie for class.  These would be for a special or high functioning special needs students for career training.  The student would have the opportunity to complete three different internships throughout the year and then move on to employment after that.  Stephanie has received a grant for the start up of this program.  With covid, we may not get it started next year.  When it starts, Stephanie would leave the classroom and be over this program at the high school.  We also have to have a local business that employs around 200 employees.  They are working on securing this business that would help with our students now and in the future.  We are very excited about the possibilities that this could have with our special needs students.

Ms. Matherly moved, seconded by Mr. Crusoe to approve Project SEARCH through the University of Oklahoma.  The vote was unanimous.

Dr. JeanAnn Gaona, Assistant Superintendent for Instruction reported that she is starting to feel like the worst serial soap opera ever, but it’s time for the update on the district’s Smart Panels.   Dr. Gaona reported that as of today, our Smart panels have stopped answering their dings.  She added that she really doesn’t know what this means, but this is the update that has been given to us.  She added that in her mind this means that the Smart Panels are on the bottom of the ocean floor or they are waiting to be off loaded and have yet to be scanned.   She added that the company now says that the expected arrival to our district will be late January……so are the Days of our Smart Panels!  Dr. Gaona reported that at the January board meeting, she will present the work that our curriculum councils have been completing and the new cycles that they are following.  She stated that it almost feels like we are working under somewhat normal conditions; hopefully this will continue to improve. In closing, Dr. Gaona closed by introducing Mrs. Misti Tye and Terri Patten who shared that many great things that the NPI Student Council does to support efforts in providing students with opportunities at NPI.

Ms. Parker moved, seconded by Ms. Matherly to approve the consent agenda.  The vote was unanimous.

At 6:54 p.m., Ms. Matherly made a motion, Ms. Parker seconded, to enter into executive session.  The vote was unanimous.

At 7:14 p.m., by a motion from Ms. Parker and a second by Ms. Matherly, the board voted to return to open session.  The vote was unanimous. 

Ms. Matherly moved, seconded by Mr. Crusoe to approve the following certified recommendations:  James Dodrill, effective 1/3/22 and Tayler Davis, effective 1/3/22.     The vote was unanimous.

Ms. Matherly moved, seconded by Mr. Crusoe to approve the following certified resignation:  Kelly Stinson, effective 12/17/21.  The vote was unanimous.

Ms. Matherly moved, seconded by Mr. Crusoe to approve the following support recommendations: Rhonda Hand, effective 12/6/21; Jordyn Hall, effective 12/6/21; and Gary Crouch, Jr., effective 12/14/21.    The vote was unanimous.

Ms. Matherly moved, seconded by Mr. Crusoe to approve the following support resignations: Shannon Heslip (terminated), effective 11/8/21; Katherine Medina, effective 12/8/21; Sondra Lingo (deceased), effective 11/12/21; Kimberly Barnwell, effective 12/3/21; Andrew Belflower, effective 12/20/21; Stacey Boyette, effective 12/20/21; Adriana Montoya-Rua, effective 12/17/21; and Andrina Ashe, effective 1/7/22.  The vote was unanimous.

There being no new business, at 7:15 p.m. a motion was made by Ms. Parker and seconded by Ms. Matherly to adjourn. The vote was unanimous. 

BOARD OF EDUCATION: